Job Descriptions

DEFINITION:

Under general direction, plans, organizes, coordinates, and directs the maintenance of City parks, streets, and government facilities; administers budget for public works maintenance activities; and performs other job related work as required.

This position is designated as un-represented for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

General direction is provided by the Municipal Services Director. The incumbent is expected to work with minimal direct supervision, exercising independent judgment and initiative in a number of complex responsible and sensitive areas. The Public Facilities Maintenance Manager supervises crafts staff directly or through subordinate supervisory staff.

This is a mid-management classification responsible for the discrete sub-departmental organizational component(s) and programs/functions involving the management and coordination of the Citywide public works maintenance programs and functions. In addition the incumbent has direct responsibilities for overseeing and directing the work of subordinate staff. This position differs from other positions involved in public works maintenance functions in the broader responsibility for developing and implementing programs, systems and procedures. Duties and responsibilities are performed in accordance with law, ordinance, and City policy.

EXAMPLES OF DUTIES: Duties may include, but are not limited to:

• Plans, develops, and implements or directs the implementation of goals, objectives, policies and priorities relating to public works maintenance functions relating to parks, streets, and government facilities.
• Supervises and participates in the development and administration of the public works maintenance unit budget; directs and forecasts additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements mid-year adjustments.
• Develops and administers operating and reporting procedures including training schedules.
• Ensures City compliance with Federal, State and local laws and codes relating to pesticide use, safety standards, personnel programs, assessment districts, easements, right-of-way and construction codes.

• Oversees contract agreements for provision of a variety of repair and maintenance services.
• Assists with the analysis, preparation, presentation, justification and administration of the parks, streets, and government facilities maintenance budget.
• Performs special studies and research and prepares recommendations.
• Plans, organizes, directs and evaluates the work of subordinate personnel.
• Assists in establishing budget guidelines; reviews and approves unit expenditures.
• Meets and confers with other public agencies, contract providers and City management personnel to resolve problems and coordinates public works maintenance activities.
• Provides a wide range of technical information regarding unit activities, operations, policies and procedures to representatives of other agencies.
• Reviews, prepares and presents reports; inspects and evaluates unit and contract operations; performs long range planning studies; reviews and makes recommendations on construction plans and specifications.

• Selects trains, and evaluates personnel; establishes and monitors employee performance objectives; prepares and present employee performance reviews; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination actions.

• Maintains a variety of technical project files and records.
• Supervises and maintains a variety of employee training and work safety activities.

• Makes formal presentations to commissions, other public bodies, and the public regarding facility development and maintenance.
• Ensures close coordination with other City departments and affected outside groups.
• Prepares specialized budgets related to assigned activities; assists in budget implementation; participates in budget forecasts; administers the approved budget.
• Prepares highly complex and technical reports; documents policies and procedures; performs research
• Makes presentations before various groups, including City Council, Commissions, and professional and public meetings, as needed.
• Participates in recruitment and selection activities; makes recommendations for appointment of new staff; assists with staff orientation and training.
• Supervises staff including provision of timely performance evaluations; recommends and implements approved discipline; provides staff development; and maintains high standards necessary for efficient, professional operations.
• Answers questions; provides information to the public; recommends corrective actions; investigates, reports, documents and resolves complaints.
• Builds and maintains respectful, positive working relationships with staff, supervisors, outside agencies and the public using principles of good customer service; provides effective conflict resolution, as needed.
• Models appropriate professional management conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.
• Attends assigned meetings and training; interacts with outside agencies and commissions; provides leadership for teams, or committees, as needed.
• Assures staff works in a safe manner; follows safety requirements; monitors and assures compliance with regulations and other legal requirements.

• Perform related duties as assigned.

QUALIFICATIONS:

Knowledge of:

• Principles and practices of municipal public works maintenance and operation.
• Methods, materials, techniques, tools, and equipment employed in public works construction and maintenance programs.
• Principles of supervision, training and performance evaluation.
• Occupational hazards and standard safety precautions necessary to maintain safe work practices and environment.
• Federal, State and local regulations and codes relating to Americans Disability Act, right-of-way, equipment operation, pesticide application, and safety.
• Principles and techniques of budget development and administration.
• Principles and practices of organization and personnel management.

• Budgeting procedures and techniques.
• Principles and practices of supervision, staff selection, training and personnel management.
• Safe work practices and related regulations.
• Principles of public speaking, conflict resolution and excellent customer service.

Ability to:

• Plan, organize, direct and supervise the work of public works maintenance staff.
• Select, supervise, train and evaluate personnel.
• Prepare, forecast and administer a budget.
• Interpret and apply Federal State, and local laws and regulations.
• Organize, direct, and coordinate the activities of a large division in a manner conducive to full performance and high morale.
• Delegate authority and responsibility and schedule and program work for diverse public works maintenance activities.
• Coordinate the work of contract staff and maintenance and operations staff, other department staff and agencies concerning major construction projects and capitol improvements programs.
• Establish and maintain cooperative working relationships with elective officials, administration, other employees, and the general public.
• Perform job cost analysis and estimates.
• Communicate clearly and concisely orally and in writing.
• Prepare clear and concise reports; develop policy and procedure recommendations.
• Read and comprehend complex laws and regulations and initiate policies and procedures for their implementation.
• Utilize automated equipment to prepare documents and maintain data related to department operations. Lead, manage, evaluate and train personnel effectively and maintain discipline.
• Organize, implement and supervise departmental goals and City objectives. Make presentations before groups and represent the City in public forums.
• Use computer and needed programs effectively.
• Organize, analyze, manage and implement a variety of programs.
• Establish and maintain respectful, effective and cooperative working relationships with those contacted in the course of work.
• Communicate effectively, orally, electronically and in writing.
• Perform related duties as assigned.

EXPERIENCE:

Four years of increasingly responsible public works maintenance experience, including two years of supervisory responsibilities..

EDUCATION & TRAINING:

Equivalent to a Bachelor’s degree from an accredited college or university with major coursework in horticulture and/or landscape architecture or a closely related field.

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis. Maintenance of a valid California Driver’s license and proof of automobile liability insurance thereafter is a condition of continued employment.

PHYSICAL REQUIREMENTS:

Maintain the following physical abilities: See well enough to drive a vehicle; hear and speak well enough to converse on the telephone and in person; communicate clearly without amplification; bodily mobility to move rapidly from one area to another sometimes over rough terrain; climb stairs or ladders; use of hands and fingers to write; operate a computer keyboard and handle plans and documents; stamina to work long hours and attend night meetings several times a week.

Class Established: 8/95

Class Revised: 2/02