Job Descriptions

DEFINITION

This position will plan, write, develop, coordinate activities related to grant proposals, grant implementation and grant management. The incumbent will provide analytical and technical assistance in the strategic planning, coordination and implementation of activities to financially build and sustain programs and services.

SUPERVISION RECEIVED AND EXERCISED

Receives direction and supervision from the City Manager/Deputy City Manager. This position does not have supervisory responsibilities.

DISTINGUISHING CHARACTERISTICS

This position has technical and administrative responsibilities. Incumbents in this position are expected to be able to exercise good judgement and make appropriate decisions.

ESSENTIAL FUNCTIONS – Duties may include but are not limited to the following:

• Research, develop, write and submit grants, donations to funding sources.
• Primary responsibility is working with key City staff and stakeholders to support the City’s grant program.
• Identify appropriate grant opportunities; research and prepare grant proposals; outline plans, strategies, goals, and objectives.
• Solicits and assists departments with grant recommendations and proposals for a wide-array of City programs.
• Works with staff to allocate funding and coordinate funding deadlines; prepare reports involving grant performance, including but not limited to expenditures, activity levels, outcomes, and goals.
• Assists departments with preparing grant reports and presenting these documents to City management or Council for approval.
• Perform other related work as required.

MINIMUM QUALIFICATIONS

Ability to:

• Administer and monitor contracts and grant funds.
• Work proficiently with Microsoft Office, including effective use of Word, Excel and PowerPoint.
• Communicate effectively orally and in writing.
• Comprehend and follow oral and written instructions; manage time and activities to complete assignments timely.
• Effectively complete project assignments and multiple priorities to operate within budget, meet all objectives and meet deadlines.
• Establish effective relationships with those contacted in the course of work, ensuring positive interpersonal relations with others.
• Develop and maintain administrative databases and other information.
• Develop and deliver presentations.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Effectively communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Knowledge of:

• Principles, practices, and techniques of program and grant fund administration and monitoring.
• Principles of grant application and proposal preparation.
• Grant record keeping and budgeting.
• Modern office administrative practices and procedures, including the use of standard office equipment.
• Principles and practices of data collection and report preparation.
• Computer applications related to the work, including word processing, web design, database, and spreadsheet applications.
• Modern office practices, methods, and computer applications.
• English usage, grammar, spelling, vocabulary, and punctuation.

EDUCATION AND EXPERIENCE

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

EXPERIENCE

Two (2) years administrative and analytical experience. Required experience may be substituted with the education requirement on a year-for-year basis.

EDUCATION

Equivalent to a bachelor’s degree from an accredited college or university with major course work in business or public administration, political science, social sciences, social welfare, urban studies, or a related field.

SPECIAL REQUIREMENTS

Possession of a valid California Driver’s License issued by the Department of Motor Vehicles at the time of appointment and the ability to maintain it as a condition of continued employment.

DESIRABLE QUALIFICATIONS

Experience in fund development and revenue generation through competitive federal, state, local or private grant writing and application completion. Experience and knowledge in local government communications. Experience coordinating grants and/or social services with homeless or low-income services is highly desired.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to view and work with computer screen(s) for extended periods, read fine print; hear well enough to converse on the telephone in assisting the public with emergency and non-emergency situations; use of hands and fingers for use of answering telephones, computer keyboard, writing and filing.