Job Descriptions

DEFINITION:

Under the administrative direction of the Public Works Director, assists in planning, directing and organizing of the Engineering, Transit, Facilities Maintenance and Recreation Divisions of the Public Works Department. Specifically responsible for management and administration of complex technical, financial, statistical and analytical work of the Department. The incumbent may assist the Director in public activities or meetings and oversees coordination of other service areas as directed. Performs other job related work as required.

This position is assigned to the Management Bargaining Group for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by the Public Works Director. The job incumbent provides general supervision to subordinate level professional, technical, maintenance, recreation, and clerical staff.

DISTINGUISHING CHARACTERISTICS

This is a mid-management classification responsible for the supervision of discrete sub-departmental organizational component(s) and programs/functions within a department as determined by the Department Director, City Manager and City Council. The incumbent may serve as a member of the City policy advisory team with responsibilities for developing means for implementing policies and procedures developed by the executive team in the absence of the Director. Exercises policy development and promulgation responsibilities for specific program/functional areas. Demonstrates technical competence while working as a team member and exercise independent judgment in a number of confidential and sensitive assignments. Duties and responsibilities are performed in accordance with municipal codes, ordinances, City policy, federal and state law and related regulating entities.

EXAMPLES OF DUTIES (Duties may include, but are not limited to the following):

• Plan, organize, and direct assigned divisional activities, including planning, directing, supervising, and coordinating operations and maintenance activities of assigned divisions.
• Assist in the development, planning, and implementation of department goals, objectives, policies, and procedures.
• Direct, oversee, and participate in the development of the assigned divisional work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
• Prepare assigned division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Department.
• Assist the Director of Public Works in managing and directing the functions of the Public Works Department.
• Establish and implement short and long-range plans and goals, including strategic planning.
• Research, prepare, and present technical and administrative reports; prepare written correspondence.

• Serves as technical advisor to the City Council, City Manager, Department Manager and Planning Commission on a broad range of projects and issues; prepares and submits reports and recommendations for management consideration.
• Oversees and monitors projects through all phases and assures compliance with regulations of various local, state and federal agencies.
• Develops and monitors compliance with divisional policies and procedures.
• Consults and coordinates with City departments, citizens and officials regarding conflicts and issues related to contract and regulatory compliance.
• Prepares multiple specialized budgets related to assigned activities; oversees budget implementation; determines budget forecasts; administers the approved budget.
• Makes presentations before various groups, including City Council, commissions, boards, committees, task forces, and on and off-site public meetings, as needed.
• Supervises staff including provision of timely performance evaluations; recommends and implements approved discipline; provides staff development; and maintains high standards necessary for efficient, professional operations.
• Manages the activities of consultants, including selection, evaluation, and contract administration.
• Answers questions; provides information to the public, other City departments, and other agencies; recommends and coordinates corrective actions; investigates, reports, documents and resolves complaints.
• Builds and maintains respectful, positive working relationships with staff, supervisors, outside agencies and the public using principles of good customer service; provides effective conflict resolution, as needed.
• Models appropriate professional management conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.
• Attends assigned meetings and training; interacts with outside agencies and commissions; consortium, participates in teams, or committees, as needed.
• Assures staff works in a safe manner; follows safety requirements; monitors and assures compliance with regulations and other legal requirements.
• Performs other duties, as assigned.

QUALIFICATIONS:

Knowledge of:

• Principles and practices of operating, maintaining, and constructing City infrastructure.
• Principles and practices of policy development and implementation.
• Principles and practices of leadership, motivation, team building, and conflict resolution.
• Principles and practices of business correspondence and report writing.
• Principles and practices of contract management.
• Pertinent federal, state, and local laws, codes, rules, and regulations.
• Principles and practices of budget development, implementation, and monitoring.
• Principles and practices of organizational analysis and management.
• Principles and practices of supervision, staff selection, training, and performance evaluation.
• Technical, legal, and financial issues related to a municipal public works projects.
• Methods of preparing designs, plans, specifications, estimates, reports and recommendations relating to proposed public works projects.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Federal Aviation Administration (FAA) and Federal Transit Administration (FTA) rules and regulations.

• Statistical methods and principles.
• Modern office procedures, and methods including computer equipment, word processing, spread sheet, data base, graphic presentations and other needed specialized software applications, and internet and electronic communication usage and methods.
• Principles of effective time management
• Safe work practices and related regulations.
• Principles of public speaking, conflict resolution and excellent customer service.
• Provisions, principles and practices of municipal structure and organization

Ability to:

• Organize, implement, and direct comprehensive public works programs.
• Develop and monitor assigned program budgets.
• Supervise, train, and evaluate staff.
• Interpret, explain, and apply federal, state, local, and department policies, procedures, laws, rules, and regulations.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Develop, interpret, and implement goals, objectives, policies, procedures, work standards, and internal controls.
• Review and interpret cost estimates.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective relationships with those contacted in the course of work.
• Operate office equipment including computers and supporting word processing, spreadsheet, database applications

• Understand City processes and procedures and specific requirements of assigned program area.
• Work with and control sensitive and confidential information.
• Plan, initiate, manage and complete complex and multiple simultaneous work assignments with a minimum of direction; set priorities and organize work to meet deadlines.
• Lead, manage, evaluate and train personnel effectively and maintain discipline.
• Organize, implement and supervise departmental goals and City objectives.
• Make presentations before groups and represent the City in public forums.
• Use computer and needed programs in a highly effective manner.
• Organize, analyze, manage and implement a variety of programs.
• Establish and maintain respectful, effective and cooperative working relationships with those contacted in the course of work.
• Communicate effectively, orally, electronically and in writing.

EXPERIENCE:

Four years of increasingly responsible professional experience with a public agency in engineering, planning, transportation, public administration, or a related field, which includes two years of progressively responsible administrative and supervisory experience, or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities.

EDUCATION & TRAINING:

Equivalent to a Bachelor’s degree from an accredited college or university with significant course work in the areas of Civil Engineering, Urban Studies, Public Administration, or related fields.

LICENSE AND/OR CERTIFICATE:

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required as the time of appointment. Maintenance of a valid California Driver’s license and proof of automobile liability insurance is a condition of continued employment.

Vision adequate to operate vehicles and office equipment, read instructions and follow directions; hearing adequate to converse on telephone and in person; body mobility adequate to drive and perform required office duties including reaching and bending for files and related office items; use of hands and fingers adequate for operating vehicles, writing, typing, computer, copier, and fax machine and related functions; ability to lift office files, binders and small office equipment, as needed.